ADVEN ConsultingData hosted in Canada · Quebec Law 25 compliant · A solution by ADVEN Consulting (819) 434-6256 contact@adven.consulting
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Schedules · Replacements · Time clock

Shift scheduling, without the headache.

Quartio brings scheduling, availability, time off, replacements and time tracking together in one place. Free forever for up to 15 employees: no more spreadsheets, last-minute texts or timesheets to retype.

Start for free Custom edition
  • Free forever for up to 15 employees
  • No credit card
  • English, French and Arabic

Free forever

Every feature for up to 15 employees, with no credit card and no commitment.

Data in Canada

Hosted in Canada, designed for Quebec’s Law 25.

Ready for your industry

Positions, shift templates and rules already set up.

Local support

An ADVEN Consulting team in Quebec, in English, French and Arabic.

Product tour

See Quartio in action

Here is the management workspace exactly as you will use it from the moment you sign up, with demo data.

Weekly schedule in Quartio showing each employee’s shifts
A clear grid per employee: shift templates, drafts, open shifts and total hours.
Try it for free Free forever for up to 15 employees · no credit card

Why Quartio

Less admin,
more time for your teams

Building a shift schedule shouldn’t take your weekend. Here is what Quartio fixes from the very first week.

Before

The schedule lives in Excel

One version per manager, printed copies on the board and employees who never know if they have the latest one.

One published schedule, always up to date on everyone’s phone.

Before

One absence, twenty texts

An employee calls in sick at 6 am and you spend the morning on the phone looking for someone.

The shift is offered in one click to the right people, in the right order.

Before

Hours retyped by hand

Paper timesheets, missed punches and overtime discovered at payroll time.

Punches linked to shifts, issues flagged, export ready for payroll.

Features

Everything you need to manage your shifts

From building the schedule to exporting to payroll, every step happens in Quartio. All of these features are included in the free edition.

Scheduling

Build the week in minutes instead of hours.

  • Weekly grid by employee
  • Reusable shift templates
  • Drafts before publishing
  • Published schedule visible on employees’ phones

Availability

Each employee says when they can work; you see it while scheduling.

  • Recurring availability
  • Preferences and unavailability
  • Respected by the call list
  • Student schedules made easy

Time off and absences

Requests reach the right manager, with all the context.

  • Request online or on mobile
  • One-click approval
  • Team absence overview
  • Complete history

Open shifts and call lists

Fill a vacant shift without spending the morning on the phone.

  • Offer to eligible employees
  • Seniority-based call list
  • Record of every offer and answer
  • Schedule updated on acceptance

Employee access

Each employee gets their own space on their phone, by simple invitation.

  • Invitation by link
  • Personal schedule always up to date
  • Clock in and answer offered shifts
  • Online time-off requests

Web and mobile time clock

Clock-ins and clock-outs recorded and linked to the right shift.

  • Clock in on phone or computer
  • Automatically linked to the shift
  • Manager corrections
  • Log of every change

Timesheets

Hours add up on their own; you only review the exceptions.

  • Calculated from shifts and punches
  • Late arrivals and missed punches flagged
  • Overtime visible
  • Export by period

Payroll export

No more double entry between the schedule and payroll.

  • CSV export by pay period
  • Format adaptable to your system
  • Totals by employee and position
  • Custom direct integrations

Traceability

Every action is kept: who, what, when.

  • Complete audit log
  • Punches and corrections tracked
  • Answers to offers kept
  • Useful for audits
Coming soonShift swaps between employeesEmail and text notificationsCopy from one week to the nextAutomatic schedulingLabour cost trackingiOS and Android apps

Replacements

A shift to fill? Done before your coffee.

Quartio offers the shift to eligible employees in the order you choose: seniority, availability or position. Everyone answers from their phone and the schedule updates as soon as someone accepts.

  • Seniority and collective agreements respected
  • Only available employees who are not on leave are asked
  • Every offer, refusal and acceptance is recorded

Attendance and payroll

Timesheets that fill themselves in

Every punch is linked to the scheduled shift. Quartio calculates hours, highlights late arrivals, missed punches and overtime, then prepares the payroll export.

  • You only review the exceptions
  • Corrections tracked, with author and date
  • One-click export by pay period

Availability and time off

A schedule that respects your employees’ lives

Employees request time off from their phone and you record their availability. The call list takes it into account: nobody is asked during time off or unavailability.

  • Typical week availability
  • Time-off requests approved in one click
  • Fewer refusals, fewer surprise absences

Getting started

Up and running today

No installation and no days of training. Your free workspace is ready as soon as you sign up.

  1. 01

    Create your workspace

    Enter your email: a code is sent to you, no password to remember.

  2. 02

    Pick your industry

    Restaurant, hotel, retail, care, plant or municipality: positions and shift templates are prepared for you.

  3. 03

    Add your team

    Add your employees and invite them by link. Up to 15 employees for free.

  4. 04

    Publish the schedule

    Drag the shifts, publish, and your employees get it on their phone.

Industries

Built for shift-based teams

Every industry has its realities. When you sign up, Quartio sets up the positions, shift templates and rules that fit you.

Restaurants

Lunch and dinner rushes, high turnover and student schedules.

  • Lunch, evening and closing shifts
  • Shift swaps between employees
  • Separate dining room, kitchen and bar

Hospitality

A 24/7 operation, several departments and seasonal peaks.

  • Day, evening and night rotation
  • Front desk, housekeeping, food service
  • Fast replacements

Retail

Long opening hours, part-time staff and changing availability.

  • Opening, day, evening and closing
  • Student availability
  • One login for several stores

Health and care

Residences and clinics where every shift must be covered, day and night.

  • Open shifts visible at a glance
  • Call list for absences
  • Attendants, nurses, housekeeping

Manufacturing and warehousing

Rotating crews, seniority and strict tracking of hours.

  • Three crews or rotations
  • Seniority and collective agreement
  • Punches linked to shifts

Municipalities

Public works, recreation and public safety, with precise union rules.

  • Regular, on-call and seasonal schedules
  • Seniority-based call list
  • Overtime visible

Public sector

Designed for municipalities and public bodies

Mainstream scheduling software struggles with collective agreements. Quartio was designed from day one for the seniority, call lists and traceability that Quebec public organizations require.

  • Suited to invitation-based tenders
  • Single sign-on with your organization’s accounts
  • Support from ADVEN Consulting, from analysis to rollout
Book a demo

Collective agreements

Seniority, positions, permanent and temporary status taken into account; your agreement’s rules configured with you in the custom edition.

Call lists

Offers made in the order set by the agreement, with a record of every call and answer.

Fair overtime

Distribution tracked and visible to avoid grievances, in the custom edition.

Full traceability

Log of every change: who, what, when. Useful for audits.

Varied schedules

Regular, on-call, seasonal: pools, arenas, public works, dispatch.

Law 25 compliance

Data in Canada, data minimization and documentation for your privacy impact assessment.

For your employees

Their schedule in their pocket

Your employees check their schedule, clock in, request time off and accept shifts from their phone. Nothing to install to get started: a browser is enough.

  • Email sign-in, no password
  • Invitation through a link sent by the manager
  • One account even with several employers

Security and compliance

Your data stays in Canada

Quartio is built by a firm specialized in cybersecurity. Personal information protection is part of the product, not an option.

Hosted in Canada

Data and processing hosted in a data centre in Canada.

Designed for Law 25

Data minimization, defined retention periods, documentation provided.

Passwordless sign-in

One-time code by email, two-step verification for managers, single sign-on with your organization’s accounts.

Client isolation

Each organization is isolated directly in the database.

Audit log

Every access to and change of personal data is logged.

Encryption

Encryption in transit and at rest, secrets kept in a secure vault.

Custom edition

Quartio connects to your systems

With the custom edition, ADVEN Consulting connects Quartio to the systems you already use for payroll, HR, operations and employee sign-in. Data flows automatically, without double entry, according to your rules.

Payroll

Approved hours go to your payroll system, ready to process.

  • Hours sent by pay period, by employee and by position
  • Regular hours, overtime, evening and night premiums, time off
  • Earning codes, employee numbers and cost centres specific to your payroll
  • Validation before sending and a history of every transfer

Human resources

Your employee records stay the official source; Quartio updates itself.

  • New hires, departures and position changes synced
  • Seniority dates, statuses, teams and skills
  • Vacation and leave balances checked before approval
  • Approved absences sent back to your HR records

Operations and ERP

Your labour costs where decisions are made.

  • Labour costs by department, project or cost centre
  • Hour budgets compared with scheduled and worked hours
  • Traffic or production forecasts to adjust schedules
  • Locations, departments and organization structure synced

Identity and security

Your employees sign in with your organization’s accounts.

  • Single sign-on with your organization’s directory
  • Access created and removed automatically when people join or leave
  • Roles and permissions assigned from your directory groups
  • Schedule notifications in your teams’ messaging tools

Data and in-house systems

For everything else, connectors built for you.

  • Application programming interface (API) and real-time notifications
  • Scheduled, secure file exchanges
  • Dashboards and reports in your data tool
  • Connectors built for your in-house applications
  • Review of your systems, payroll rules and agreements
  • Connectors built, tested and maintained by ADVEN Consulting
  • Encrypted exchanges, data hosted in Canada, log of every transfer
Discuss your integration

Integrations are built to order, based on your organization’s systems and their connection options.

Pricing

Free to start, custom to grow

Every feature is free forever for teams of 15 employees or fewer. For a larger team or specific needs, we tailor Quartio to your organization.

Free edition

$0 forever

Every feature, no credit card, no time limit.

  • Up to 15 active employees
  • Scheduling, replacements, time off, time clock and timesheets
  • Workspace set up for your industry
  • Unlimited managers
Start for free

Custom edition

On quote

Quartio tailored to your size, your rules and your systems, with support from ADVEN Consulting.

  • More than 15 employees, multiple sites
  • Your rules and collective agreements configured
  • Payroll integrations, single sign-on and employee import
  • Training, priority support and public sector contracts
Discuss your needs

FAQ

You may be wondering…

Is Quartio really free?

Yes. The free edition includes every feature, with no time limit, for organizations with 15 active employees or fewer. No credit card is required.

What happens if my team grows beyond 15 employees?

Your data and schedules remain available. To add a 16th employee, contact us: we will offer you a custom edition suited to your size and needs.

What does the custom edition add?

More employees and sites, configuration of your rules and collective agreements, integrations with your payroll and tools, import of your data, training for your managers and priority support.

Do my employees need to install an app?

No. Quartio works in the browser on a phone or computer. The manager sends each employee an invitation link, and they then sign in with their email.

Does Quartio handle seniority and collective agreements?

Yes. The seniority-based call list is built in, and the rules of your collective agreement are configured with you by ADVEN Consulting in the custom edition.

Where is our data hosted?

In Canada. Quartio is designed to help you comply with Quebec’s Law 25: data minimization, limited retention, audit log and documentation.

Can we export hours to our payroll system?

Yes, as a CSV export. Direct integrations with your payroll system are available in the custom edition.

Which languages is Quartio available in?

English, French and Arabic. Each user picks their own language.

Your next schedule, in Quartio

Create your free workspace in minutes. More than 15 employees or specific needs? Let’s talk about your custom edition.

Start for free Custom edition